PRODUCT

Email to ledger. End to end. Autonomous.

Four pillars. One inventory. One Agent Inbox. RenewalPad handles the procurement work — discovery, negotiation, cancellation, and the accounting close — so your team stops being the SaaS help desk.

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22%

average renewal savings

60s

from offboard to cancel

100%

of contracts parsed

spreadsheets required

1 / Discovery

Find every contract, automatically.

Email and calendar ingestion (read-only Gmail / Outlook scopes) catch every invoice, receipt, and renewal notice. SSO and IdP sync, expense-card sync, and HRIS sync uncover the silent #1 source of waste: seats of people who left. An optional browser extension catches shadow IT at the moment of signup.

Gmail / Outlook ingestionOkta / Google Workspace / EntraBrex / Ramp / Mercury / Amex / StripeRippling / Gusto / Deel

1 / DISCOVERY LIVE

GMAIL

Invoice from Notion · $1,440

auto-detected

BREX

Recurring · Loom · $89/mo

duplicate of Vidyard

RIPPLING

Sara left · 4 seats orphaned

auto-cancel queued

2 / Intelligence

An agent that actually understands the contract.

Drop in an MSA or order form and get structured terms back. Anonymized benchmark pricing across the customer base, usage-to-license reconciliation, stack overlap detection, and a renewal radar with a pre-drafted negotiation playbook.

Contract parsingBenchmark databaseLicense reconciliationStack overlap detection

2 / INTELLIGENCE LIVE

PARSED · SALESFORCE MSA22 terms extracted

ACV: $184k
Auto-renew: 60-day
MFN: yes
Price cap: none

BENCHMARK

You're paying 31% above median for your seat band. Recommend 18% counter on renewal.

3 / Action

The autonomous procurement layer. The moat.

The negotiation agent drafts the renewal email, cites benchmarks, proposes the counter, and handles the back-and-forth. The cancellation agent files in-portal, captures confirmations, calculates refunds, and opens disputes when they don't land. Intake replaces #procurement-requests. Auto-cancel on HRIS termination — in 60 seconds.

Negotiation agentCancellation agentIntake & approvalVendor portalAuto-cancel on offboard

3 / ACTION LIVE

AGENT INBOX · NEGOTIATION DRAFTA

Hi — ahead of our renewal, our usage data shows 71% seat utilization at $28/seat median. We'd like to propose a 22% reduction, 18-month price protection, and MFN through FY26…

Cancellation filed for Loom · refund $312 disputedDONE

4 / Finance close

Procurement, as an accounting input.

GL-ready exports to NetSuite, QuickBooks, and Sage Intacct with vendor, cost center, and amortization schedule pre-coded. Accruals and prepaid schedules generated automatically. Budget vs. actuals by team, category, and cost center. Every contract, signature, cancellation, and refund is timestamped — SOX-ready out of the box.

NetSuite / QuickBooks / IntacctAuto accrualsBudget vs. actualsSOX-ready audit trail

4 / FINANCE CLOSE LIVE

GL EXPORT · NETSUITEREADY

Salesforce

RevOps · 4040

$15,333

12-mo amort

Notion

Product · 5010

$1,200

Prepaid

Loom

—

−$312

Refund / dispute

HOW IT WORKS

From signup to first verified savings — in a week.

01
Connect
Google / Microsoft, your IdP, expense cards, HRIS. Read-only scopes. Under an hour.
02
Inventory
Discovery runs overnight. Every contract parsed, every seat reconciled, every renewal mapped.
03
Act
First renewal-radar lands. Negotiation drafts queue in your inbox. Cancellations run on offboard.

VS. SPEND-VISIBILITY TOOLS

Dashboards see the problem. RenewalPad fixes it.

CAPABILITYRenewalPadDashboards

Surfaces duplicate seats

Cancels them for you—

Drafts renewal counter-offers—

Handles negotiation back-and-forth—

Files disputes for refunds—

GL-ready accounting export—

Flat pricing, no % of savings—

FAQ

Honest answers, before you ask.

Is this an AI co-pilot or an autonomous agent?: Both, on a slider you control. Every action has an approval mode (draft → human review → send) and an autonomous mode (within rules you set: dollar caps, vendor allowlists, expiring-only). Most customers run negotiation in approval mode and offboard cancellations autonomously.
What data do you actually need access to?: Read-only Gmail or Outlook for invoices and renewal notices, your IdP (Okta / Google / Entra) for app inventory, your expense cards for spend reconciliation, and your HRIS for offboarding triggers. We never request write access to email — drafts go to your outbox for you to send.
How do you not become another shelfware tool?: Flat pricing scaled to the SaaS spend we manage — no per-seat fees, no take-rate on savings. If we're not earning our keep against your tracked spend, you cancel at renewal. The discipline is the product, and the savings are entirely yours to keep.
What about contracts you can't parse, or vendors who won't negotiate by email?: Anything the agent can't handle drops back into your inbox with full context — parsed terms, benchmark, recommended play. You're never blocked. The agent is a force multiplier on procurement, not a wall in front of it.
How long does setup take?: Most customers are live in under an hour: connect Google or Microsoft, connect your expense cards, point it at your IdP. Discovery runs in the background; the first renewal-radar report lands the next morning.

Read the full FAQ

Ready to see your stack?

Connect your inbox and IdP. We'll show you what you're paying for, what you're not using, and what's renewing in the next 90 days — before you commit.

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